POSITION SUMMARY: As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND REQUIREMENTS:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)
- Provide necessary and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep an inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxingPrint invoices from email
- Bilingual capabilities would be a plus
Qualification Requirements:
- High school diploma or equivalent; associate’s degree preferred
- Successful work experience in a front office setting or in another clerical position
- Strong working knowledge of office procedures
- Ability to effectively use and maintain office equipment
- Excellent typing skills with experience taking dictations a plus
- Good knowledge of Microsoft Office
- Outstanding communication skills
Language Skills:
- Ability to read and speak English in order to comprehend and participate in safety, hazard communication, company meetings and continuous training.
- Ability to use and understand basic computer skills.
- Reliable transportation
